Diligent Recruitment

Growing Resources and Alliances through Collaborative Efforts (GR​ACE)

 

Growing Resources and Alliances through Collaborative Efforts (GRACE) is being implemented through the Oregon Department of Human Services, Child Welfare Program, and will focus on developing a Diligent Recruitment practice model driven by data with a customer service approach for recruitment and retention of resource families that reflect the culture and characteristics of children in care. Through community partnerships and permanency planning, the project will work to develop GRACE Action Teams that will work to increase engagement and satisfaction of community partners in the recruitment and retention process to increase resources meeting the permanency needs of youth in care, increase placement stability, increase relative placement, and reduce the number of children in foster care.

To accomplish the project objectives, the GRACE project will:

  • Develop Customer Service concepts that will enhance recruitment and retention practices
  • Use data (including AFCARS, GIS mapping, Evaluation reports, Needs Assessment results) to inform recruitment efforts and outcome measures
  • Increase formal and informal community partnerships and relationships
  • Implement changes at the state, District, and individual worker levels to assure the GRACE model is an integrated component in each District, branch office, and for all workers
  • Develop or enhance a data tracking system that will track potential resource families from the point of inquiry until they become approved resource families
  • Focus on enhancing and promoting current practice around relative search and engagement and the use of concurrent planning

Project Highlights and Products

Overview and branch roll-out PowerPoint (PDF – 33MB)    
Presentation used in announcing GRACE to inform supervisors, staff, and community partners about the grant needs and requirements and to explain diligent recruitment needs

Summary handout (PDF – 200KB)    
Summary handout announcing GRACE to inform supervisors, staff, and community partners about the grant needs and requirements and to explain diligent recruitment needs

Relative caregiver and foster parent survey tool (digital) (PDF – 944 KB)  
Digital surveys used to collect data from current or former relative and non-relative foster providers

Relative caregiver and foster parent survey tool (paper) (PDF – 92 KB)    
Paper surveys utilized to collect data from current or former relative and non-relative foster providers

Foster parent survey information letter (PDF – 174 KB)    
Letter sent to foster care providers informing them of upcoming survey

Relative caregiver and foster parent survey responses and data summary (PDF – 597 KB)    
Summary of responses and data collected from foster parent satisfaction survey

Relative caregiver and foster parent survey data summary (PDF – 67 KB)
Summary of data by districts collected from foster parent satisfaction survey

Certification and caseworker interview questions (PDF – 65 KB)    
Brief list of group interview questions used by interviewers in conversation with caseworkers and certifiers

Foster parent (regular) welcome packets checklist (PDF – 205 KB)    
Checklist of necessary information, forms, and documents to be provided to foster parents and potential foster parents at different stages of the licensing process

Foster parent (regular and special) welcome packets District 5 (PDF – 181 KB)
Checklist of necessary information, forms, and documents to be provided to foster parents and potential foster parents at different stages of the licensing process

Foster parent welcome packets District 8 (PDF – 34 MB)    
Information, forms, and documents to be provided to foster parents and potential foster parents at different stages of the licensing process

Foster parent welcome packets District 11 (PDF – 250 KB)    
Outline and information to provide to foster parents and potential foster parents at different stages of the licensing process

Foster parent group interview information letter (PDF – 274 KB)    
Letter template to use in notifying current and former relative and regular foster care providers of upcoming interviews to be conducted

Non-relative foster parent group interview information letter (PDF – 103 KB)
Brief list of interview questions used by interviewers in conversation with non-relative foster parents 

Relative foster parent group interview information letter (PDF – 103 KB)
Brief list of interview questions used by interviewers in conversation with relative foster parents
    
“It Starts with Me” ICWA postcard (PDF – 441 KB)    
Document providing information to potential Indian Child Welfare Act (ICWA) foster care providers about what they can do to support children

Foster run and resource night event flyers (PDF – 279 KB)    
Event flyer for external use to announce community gathering for supporting foster families which can be adapted to any community event    

Foster run and resource night event fliers (PDF – 246 KB)
Event flyer for internal use to announce community gathering for supporting foster families which can be adapted to any community event   

Foster run and resource night postcards (PDF – 5.9 MB)
Postcard used to announce community gathering for supporting foster families which can be adapted to any community event

Relative caregivers open forum postcards (PDF – 1.7 MB)    
Postcard invitation to participate in relative caregiver forum

Foster a future handout (PDF – 266 KB)
Document containing information for prospective foster families to share county statistics, contact information, and information on the certification process to be used at recruiting events

Brochure: Volunteer drivers needed (PDF – 572 KB)
Brochure that provides specific information on the needs of a jurisdiction and the requirements of becoming a volunteer
 

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